Campus Activities

All events organized by academic and administrative departments must be scheduled with the Information and Program Coordinator.  Events are scheduled on a first-come, first-served basis.

For Student Organization events, an Activity Request Form must be completed online.  The event will be approved if:

• The facility is available on the date and time requested
• There are no other events on that day that are viewed as a conflict

Some events are singular in nature and programmed by a specific committee or office that approves activities during this time (i.e. Founder’s Day, Senior Week, All College Day, Parents’ Weekend). These types of events block out a whole day of programming.  If there is an all campus event scheduled event on that that day; the event will not be approved. The Campus Activities Office prevents programming conflicts by scheduling events based on the following regulations:

Student Event Regulations

In order to help make events more successful, the following regulations have been set regarding student events:

1. No more than 3 plays per weekend (Thursday-Sunday)
2. No more than 2 Acapella concerts a night, and the times must not overlap
3. Only 1 All Campus event per night
4. Only 1 event providing alcohol per night
5. Only 2 film screenings per night
6. Only 2 lectures per night, times must not overlap. EXCEPTION: If there is an ALL CAMPUS lecture (such as the Krieger Lecture) no other lectures will be approved

Any similar events must not overlap (example: no two concerts at the same time)

Note: What constitutes a programming conflict and what happens when a conflict exists?

Conflict Examples:

1. Two or more events are attempting to attract the same audience at the same time.
2. The events are both classified as “all-campus.” An “all campus” event typically intends to attract a large percentage of the college.    

In case of a conflict:

• Organization will be notified by the VSA Vice President for Activities and will be encouraged to work with their SARC intern to find an alternate date or time.

Conflicts can be avoided by checking with the Campus Activities Calendar online at http://info.vassar.edu/calendar.

Organizations must see their SARC interns otherwise events may be cancelled if no contact is made 5 days before the event.  See SARC for further information.