VASSAR COLLEGE OFFICE OF CAMPUS ACTIVITIES

STUDENT EVENT REQUEST FORM

*THIS FORM DUE TWO WEEKS IN ADVANCE OF EVENT*

Today's date:
May 11, 2008		 All fields required
Activity Information
Event Date:
Month Day, Year
Form is due two weeks in advance of event.
Name of event:

Understand that this will appear in the Events Calendar		 Organization:
SARC intern:
Advisor:
Budget number:

We can not process your request without a budget number

Location:

Alternate/Rain location:

Note: The following locations require additional email approval:

Location Approval from:
Cushing Estée Lauder Parlor Scott Radimer
Cushing Parlor Scott Radimer
Davison MPR Michael Penwell
Ferry House Akiko Yamaguchi
Jewett Parlor, MPR Jocelyn Tejeda
Joss Parlor Michael Penwell
Lathrop MPR Jocelyn Tejeda
Main Third Floor Parlor Akiko Yamaguchi
Noyes MPR Scott Radimer
Noyes Jetson Lounge Scott Radimer
Raymond MPR Jess Bennett
Strong MPR Jess Bennett
Location Approval from:
Ballentine Field Jon Martin
Taylor 203/106 Liliana Aguis
Walker Jon Martin
   
Is your event in one of these locations?

If YES send an email to the appropriate person for email approval.

Hours reserved:
 Actual hours of event:
Contact person:
Cell phone:
 Email:
Event Information
Estimated audience: Is your event open to the public?

Having a paid performer:

If YES a contract is required. For student events, all contracts must be signed by the Executive Director of Campus Activities, with a W-9.
Alcohol:

*Alcohol service requires approval of the Campus Activities office. THREE weeks advanced notice is required for all Locations,  to acquire an off site catering permit. All alcohol service must be provided by Matthew’s Mug.

Event description:
(NOT for the Infosite)
Description for Infosite:
Agreement
Initials of requestor:

By entering the initials and submitting this request the requestor agrees on behalf of the organization to adhere to all college regulations and policies.  The requestor accepts responsibility for payment of any and all expenses associated with provisions of security, firewatch, set-up/breakdown, repair or replacement and returning the facility to its original condition at the completion of the activity.