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Quick Tip # 3: Contract Process and Procedure

  • Before engaging in any contract negotiations, you must have the space for your event reserved and confirmed.
  • All contracts must be submitted two weeks in advance of your event and/or agreed to payment date.
  • After the contract is complete and signed by the performer, bring the contract to the Student Employee at the reception desk in the Campus Activities Office where it will be reviewed for all information and then date-stamped.  
  • After your contract is reviewed and signed by the Assistant Dean of the College for Campus Activities, you and your organization's treasurer will receive an email with your signed contract attached when the review process is complete.  Typically, contracts take between 3 and 5 business days to be reviewed.  
  • Work with your agent or artist to find out if they have their own contract. If they have their own contract, you may work from their contract.
  • If artist/performer does not have a contract of his/her own, you must use the Performer Contract.
  • Every contract must be accompanied by a W-9 form that must be completed by the artist/performer. The W-9 form must be submitted and completed prior to going to Accounts Payable.
  • If you have any questions regarding the process, please contact your SARC Intern.
  • Copies of all necessary paperwork are available in the SARC Office located in the College Center, Room #112.