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Vassar College and the Community

We are not accepting requests for use of facilities by off-campus groups during the Spring 2021 Semester. Groups interested in using College facilities for gatherings, conferences, fund-raisers, and summer programs to be scheduled after June 1, 2021 may submit their proposal for consideration. The Campus Activities Office will respond to all proposals within 7-10 days. Current state and national guidelines will be followed at the time of your proposed event.

The following polices and guidelines are for off campus and community groups interested in using the college facilities for gatherings, conferences, fundraisers and summer programs. For all programs and events, there should be a meaningful connection to the college’s central mission of teaching and learning and the college’s commitment to community engagement. We will share resources and facilities as appropriate and possible during college breaks and summer months. All Programs and activity requests will be reviewed by the Office of Campus Activities upon completion of this application. You will be contacted within 7 business days after receiving the application.

Policies for use of college facilities by community organizations during college breaks:

  1. The program request is evaluated as aligned with the college mission statement and the development of community outreach.
  2. The request for use of college facilities will be considered based on the following:
    • Description of the activity
    • Anticipated audience
    • Logistical needs of the event
    • Availability of meeting rooms.
  3. A fully executed contract is required, outlining all terms of agreement and rental fees and direct costs.

If you are interested in reserving the Collins Field Station:
The Priscilla Bullitt Collins Field Station was built in 1995 and is used to study biology, natural history, ecology, botany, environmental education, and earth science. It contains a library, classroom, laboratory, computers, and a modern weather station. The Collin’s Field Station is located on the 415-acre ecological preserve within the Vassar Farm. The surrounding area offers a diversity of habitats including streams, wetlands, ponds, forest, and old fields. If scheduling permits, we occasionally allow outside groups to rent this space for educational events. Anyone who wishes to use the Field Station or Ecological Preserve should contact the Field Station and Ecological Preserve Manager and complete an application for use. More information about the Vassar Farm and Ecological Preserve can be found at

Keri VanCamp, Field Station and Ecological Preserve Manager -- (845) 437-7414. Email

Application Forms

  • Download the Application for use of College Facilities By Community Organizations during College Breaks: (Online form, PDF, 45K; DOC, 86K)
  • Download the Application for Use of Facilities at the Pricilla Bullitt Collins Field Station: (PDF, 29K; DOC, 86K)